The Mac Document Manager
DocMoto is a complete document and file management system for Mac. It is a true multi-user Mac application which is simple to use and delivers powerful business benefits including content tagging, searching and full revision management.
Below are the key DocMoto features.
In addition we also have a full collection of videos which explain some of DocMoto's key concepts
Automated Revision Control:
Any electronic media added to the DocMoto server will be automatically revision controlled.
Unique file reference:
All files added are assigned a globally unique reference.
All Digital Asset Types Supported:
DocMoto can store and display any digital file type. Documents, spreadsheets, email, images, drawings or music, are all supported.
DocMoto allows users to put a ‘watch’ on folders and files. Users are then automatically notified via email of events such as new files being added or existing files being updated.
Tag Data File Classification:
User definable tag data can be associated with files making searching and classification simple and more powerful.
Enforceable File Tagging:
DocMoto can be configured to force users to enter data at file check-in. That data can be as varied as you want. It might be a project code, or the amount of time spent on a revision or the status of a document.
Profiled file import:
Ideal for use with scanners, DocMoto's profiled import feature allows profiles to be created which will ensure a user places scanned material in the correct location with the correct tags.
Customizable Data Views:
On a folder by folder basis DocMoto can be configured to display different data for digital resources. A folder containing email might just have columns displaying a "subject", and "from" field, but a folder containing photographic images might have columns showing the resolution, or depth of field. The possibilities are endless.
Scripts can be created to automate the creation of folders. This can be used for a wide variety of labour saving tasks. For example, a script could be created to define a folder for storing email. Whenever a new email folder is required this script can be run from the user interface. Scripts can also create sub folders, and move content into those folders. This can be used to create complex folder structures as required when a new project, job or case is initiated.
DocMoto allows administrators to define status settings for digital assets. When combined with external routines to respond to these changes a highly customizable workflow can be created.
Windows and Linux Desktop Support:
Users with a Windows or Linux desktop can work with DocMoto through our browser based thin client.
New files can be created within DocMoto from pre-defined document templates. This guarantees a common appearance and style within the organization
File monitoring - auto check-in:
DocMoto monitors files that are being edited. The system detects when the user has made a change and prompts for the file to be returned to the repository.
This simple and robust feature ensures that the document manager is used. It keeps training to a minimum and maximizes the return on the investment.
Full Drag and Drop Interface:
Being a native Mac product users can drag and drop any electronic media through a familiar Mac user interface.
Simple to Use, Easy to Learn:
Being a native Mac product DocMoto is simple to learn for Mac users. This minimizes training costs, and ensures the product will actually be used, delivering real benefits to a studio.
Large File Handling and Efficient File Storage:
DocMoto has been specifically designed to handle the large files found in a studio environment. We use a number of technologies to maximize transfer speeds. DocMoto also utilizes intelligent storage technology to efficiently store multiple file revisions. This key technology can have an enormous impact on storage requirements. Particularly in organisations where the average file size could easily be in excess of 500 Mb.
Integrate with Existing Systems:
DocMoto is provided with a full API to enable it to be integrated into other existing systems within the business. This makes it possible for DocMoto to become a key part in delivering a full end to end solution. You might for example create software to have DocMoto feed time sheet information into a billing system. Or create software to have DocMoto automatically supply final proof documents to a content management system for publishing on an intranet.
DocMoto uses web technologies such as WebDAV allowing it to be used across any TCP/IP network. This means it can be used quite easily across an internal intranet, or external extranet. Staff can work remotely, and customers and suppliers can access their content.
DocMoto can be configured to transmit all files using SSL (secure socket layer). This ensures all assets sent via the internet are secure.
DocMoto has a comprehensive security system. Security can be applied at all levels with an extremely fine level of control being possible.
Full Audit Trail:
DocMoto provides a complete log of every action. This can be used to provide a full audit trail against any digital asset.