Document and File Management for Mac

Probably the simplest thing to do in tough economic times is not lose any customers. Customers can be lost for an infinite number of reasons, but in those businesses where you are regularly providing a repeat service, or a large number of smaller services (such as a print shop to a large customer, or an architect to a large developer) then there is always a high risk that it will be “those little annoyances” that cause the customer to eventually look elsewhere. So the architect that sends the wrong version of a drawing, the print shop that uses the wrong version of an image or the design agency that missed the deadline because somebody overwrote a document; all could see their business levels go south.

 

So how can DocMoto stop that?

 

First off DocMoto keeps everything in one place. So everybody can find things quickly. Customers aren’t kept waiting.

 

DocMoto revision controls everything. That means as standard the newest (and all previous) versions of files are easily accessible. Everybody knows the latest version, nobody gets the wrong version.

 

DocMoto has a notification system. Users can be told when new files are added or updated. So if a customer drops the latest version of an image in a folder at 9 pm, when the print run is set up next morning the printer knows to load the latest image, and use it.

 

 

Much harder to do, but always necessary, is attracting new customers. So how can DocMoto help with that?

 

Simple, DocMoto makes you look good (or even better). With DocMoto in use, you can clearly demonstrate to a prospective customer your levels of professionalism and organization. It’s impressive to see all assets being revision controlled, with a single, secure storage location.

 

 

It’s true, DocMoto really can improve efficiency, and if your efficiency improves so does your cost effectiveness. You can either do the same for less, or do more for the same.

 

So how can DocMoto improve on efficiency? The first big improvement is time. The time it takes to find things, the time it takes to reconstruct things that got lost or overwritten, and the time wasted waiting for a colleague to finish something they actually finished hours ago but forgot to tell you. All can be reduced by DocMoto.

 

Storage space is another key area of improvement. In a market where files are routinely in excess of 200 Mb keeping 10 revisions can take some space! If you’re creating lots of those each day things start becoming expensive and difficult to manage. With DocMoto’s intelligent storage the need for vast storage capacity can be significantly reduced. That saves money, and improves efficiency.

 

 

Finally DocMoto allows you to manage things better, and a better managed business is a stronger business.

 

DocMoto can help you manage processes and it can provide management information. By answering questions like how much do I think I’ll bill this month, or find everything Jim was working on before he left, or get for me all images taken with a focal length greater than 23 mm. 

 

Of course these are just a few of the ways DocMoto can improve things. In practice every organization can benefit in many different ways.